Terms of use
CIB pdf brewer Add-In & Plug-in for Microsoft-Products
As of September 2025
The following provisions govern the contractual relationships for the use of the CIB pdf brewer. The Terms of Use form a contract between you personally or, if you are authorized to represent a legal or natural person to purchase or use CIB products, between the legal entity you represent (hereinafter referred to as "you" or "your") and CIB software GmbH ("CIB").
This software is subject to the Terms of use only if:
- the application was downloaded in the free version, or
- die Businesslizenz über CIB cash erworben wurde oder
- die Nutzungsbedingungen in den Lizenzvertrag einbezogen wurden.
For corporate customers with individual licence agreements, the deviating contractual terms and conditions stipulated in the respective agreement apply.
Please read these Terms carefully and make sure you understand them before accepting them.
By using the CIB pdf brewer, clicking the "I Agree" button, or otherwise expressing your consent ("acceptance"), you agree to be bound by these terms. These Terms of Use form the basis or supplement of one or more agreements between you and CIB.
If you represent another person, your acceptance also confirms that you are entitled to enter into legally binding contracts for that person.
You also warrant that you have made these Terms of Use available to all persons to whom you provide a license key to use the Software Program prior to use and that they have been accepted by such persons.
If you do not agree to these Terms of Use, you may not use the CIB pdf brewer.
§ 1. Subject matter of the contract and scope of application
1. The subject of this contract is the transfer of the CIB pdf brewer for a limited period of time for the duration of the contract together with the granting of the rights necessary for its use in accordance with the contract in accordance with § 3. The CIB pdf brewer is available in a free basic version and paid extended versions. Detailed information regarding the different versions can be found at
2. Any additional product information ("Product Sheet") and/or other written documentation in printed or electronic form describing the characteristics of the applicable Product (collectively, "Documentation") shall be subordinate to these Terms of Use.
There are no oral ancillary agreements between the parties. If you conclude the license agreement in CIB cash, the terms of use for CIB cash apply subordinately and in addition.
4. The CIB T&Cs apply exclusively. Deviating or conflicting terms and conditions of the customer shall not apply; this also applies if CIB does not expressly contradict the customer's terms and conditions.
§ 2. Use of the Products
1. With respect to the CIB pdf brewer, you must comply with these Terms of Use and any other terms and conditions that you have accepted. The improper use of the CIB pdf brewer as well as modifications or interventions to it are not permitted. Access by means other than those provided by CIB and circumvention of CIB safeguards to prevent access to the CIB pdf brewer are prohibited. You must comply with applicable national and international laws when using the Software. In particular, you may not use the CIB pdf brewer to upload, download, publish, make available, distribute or promote the dissemination of content if such content may violate intellectual property rights, confidential information rights, the privacy of any person or any other rights of third parties or violate data protection.
2. You do not acquire any intellectual property rights in the products or content you access by using the CIB pdf brewer. You may not use content from products unless you have first obtained permission from the person authorized to dispose of such content or you are legally entitled to do so. These Terms of Use do not grant you any right to use CIB trademarks or logos. You may not remove, obscure, or alter the legal notices displayed in or in connection with the CIB pdf brewer.
3. You are responsible for familiarizing yourself with the essential functions and features of the respective version of the CIB pdf brewer. You are also responsible for installing the Software, updates and upgrades, and for following CIB instructions with respect to the installation and its updates and upgrades. You are also responsible for installing and maintaining a functioning hardware and software environment and for performing regular data backups.
§ 3. Granting of Rights
1. You are granted the non-exclusive, non-transferable and non-sublicensable right to use the CIB pdf brewer under the terms of this Agreement, limited in time to the term of the Rental Agreement. The contractual use includes the installation as well as the loading, displaying and running of the installed software. Incidentally, the type and extent of use are determined by https://www.cib.de/pt/pdfbrewer/.
2. The license key is limited to the number of licenses purchased. Therefore, if you change the device on which you use or have installed the applicable Product, and provided that you use all the licenses included in the license key, you must delete the software associated with the Product from the Device and reinstall it on your new Device.
3. You may make a backup copy of the Software provided to you. The backup copy must be deleted at the end of the term.
4. In addition, you are only entitled to copy, edit or decompile the software if this is permitted by law and only if the information necessary for this purpose is not made available by CIB upon request.
5. Beyond the cases specified in paragraphs 2 to 4, you are not entitled to reproduce the Software.
6. You may not transfer the copy of the Software, or any backup copy provided to you to any third party outside of your company. In particular, you may not sell, lend, rent or otherwise sublicense the Software or publicly communicate or make available the Software.
7. In addition, you may not create derivative works of the Software. Further, you may not remove or alter any proprietary markings or copy protection features, and you may not reproduce, incorporate, exploit, trademark, pledge, or use the Products in any way, except as expressly permitted in these Terms of Use.
8. If you violate any of the foregoing, all rights of use granted under this Agreement will immediately cease to be effective and will automatically revert to CIB. In this case, you must immediately and completely cease using the CIB pdf brewer, return all copies of the software installed on your systems, or hand over CIB. CIB can suspend the license(s) in the event of a violation.
9. The CIB pdf brewer contains components that are subject to open source licenses. Information about the open source software used and the licenses can be found in the CIB PDF brewer under General Settings in the "About" category .
§ 4. Update, Upgrades and Modification of CIB pdf brewer
1. Update and upgrade: CIB will make available, at regular or irregular intervals, free of charge or for a fee, enhanced, modified or revised versions ("Update" or "Upgrade", the classification being at CIB's sole discretion) of the CIB pdf brewer. To the extent CIB provides updates and/or upgrades, you must download and install such updates and/or upgrades in order to derive maximum benefit from the Product. In addition, failure to do so may reduce or impair the functionality of the product, in whole or in part.
2. Modification: CIB is constantly improving and changing its products. CIB may suspend or terminate the offering of a particular product, or add or remove features or features. CIB reserves the right to make such modifications without prior notice to you.
Such modifications are made by CIB so that CIB can provide high-quality products. In the event that a modification of products carried out by CIB puts you at a disadvantage, you have the right to withdraw from this contract or terminate it without notice.
If you withdraw from or terminate this Agreement, you must immediately cease using the Product at the end of the Agreement and delete it from your system. If you use the product for which you have paid, you are entitled to reclaim the remuneration paid from CIB on a pro rata basis.
§ 5. Use of Add-ins and Plug-ins for Microsoft 365 and Office Products
1. CIB provides CIB pdf brewer add-ins or plug-ins for some Microsoft 365 or Microsoft Office products that allow you to print PDFs directly from Microsoft applications such as Word.
- Plug-ins for the desktop version of some Microsoft 365 or Office products are activated directly in the installed CIB pdf brewer. They can be activated, deactivated or configured in the settings of CIB pdf brewer.
- For the web version, CIB provides add-ins (e.g. the Outlook Web Add-In) free of charge, which can be downloaded from the Microsoft Marketplace (AppSource). After installation, the Outlook add-in allows you to communicate directly with the installed CIB pdf brewer. However, CIB pdf brewer can also be used without the add-in.
In addition to these Terms of Use, the use of the Add-in (Section 5 (1) (b)) is subject to Microsoft's General Terms of Use, which can be viewed at the following link: Microsoft Commercial Marketplace Terms of Use:
Microsoft Commercial Marketplace Terms of Use: https://learn.microsoft.com/de-de/legal/marketplace/marketplace-terms.
3. When using the add-in (§ 5 para. 1 letter b), personal data may be processed. CIB is committed to complying with all applicable data protection regulations. Further information on data processing by CIB can be found in the privacy policy under https://www.cib.de/pt/datenschutz/. Bitte beachten Sie auch die Datenschutzrichtlinien von Microsoft, verfügbar unter Microsoft Privacy Statement.
4. Sections 6(1) and 6(8) of these Terms of Use apply to the Free Add-In and Plug-In. CIB assumes no liability for the functionality or availability of the add-in or plug-in. Users are responsible for ensuring that the add-in or plug-in is compatible with their version of the Microsoft 365 product and IT environment.
5. The add-in or plug-in can be used indefinitely and free of charge, but CIB reserves the right to discontinue, modify or limit its availability at any time without giving reasons. Users will be informed in a timely manner, as far as possible, of any significant changes or the discontinuation of the add-in or plug-in.
§ 6. Statutory Warranty
1. With regard to versions of the CIB pdf brewer provided free of charge, the user is not entitled to any warranty claims - to the extent permitted by law. The provisions of § 8 of these Terms of Use apply.
2. With regard to the fee-based extended versions, CIB will remedy any material and legal defects in the leased property within a reasonable period of time. CIB also fulfils its obligation to make improvements by making updates with an automatic installation routine available for download on its homepage and by offering the user telephone support to solve any installation problems that may arise.
3. The User is obliged to notify the Licensor of any defects in the Software in text form immediately after its discovery. In the case of material defects, this is done with a description of the time at which the defects occurred and the more detailed circumstances.
4. Notwithstanding the foregoing, you are responsible for selecting a product, installing it, and ensuring that the results you intend to achieve are achieved. CIB does not warrant any technical details or fitness for a particular purpose of the Software, unless otherwise specified in the specification of the Software. Specifications specified in the specification of the Software or other documentation do not constitute warranties unless expressly designated as such.
5. You are not entitled to any warranty claims,
- if you do not use the Software for its intended purpose or improperly, or
- if you modify the Software without the prior written consent of CIB, or
- have changed, or
- if problems or errors are caused by the Software being used with programs that are incompatible with the Software, unless you prove that the defect is due to the Software.
6. If you are entitled to compensation for damages or reimbursement of futile expenses on the basis of the warranty, this is subject to the limitation of liability in § 8 below.
7. With regard to support by CIB beyond the statutory liability for defects, § 7 of these Terms of Use applies.
§ 7. Fee-based technical support
1. All free license versions listed in § 1 (1) of these Terms of Use do not include free technical support. Technical support is any consulting activity that goes beyond a mere shortage of defects, esp. Support in the operation of the CIB pdf brewer.
2. Users who need technical support can either conclude a separate support contract with CIB or make use of individual support units for a fee. The details of the technical support offered can be found on https://www.cib.de/en/support/.
3. If, in exceptional cases, free support is nevertheless provided on a voluntary basis, this is done under exclusion of warranty. CIB may terminate or suspend technical support for a particular product at any time.
4. Before receiving support services, it is your responsibility to back up all of your existing data, software products, and programs.
§ 8. Liability
1. CIB is liable without limitation
- in the event of intent or gross negligence,
- for injury to life, limb or health,
- in accordance with the provisions of the Product Liability Act, and
- to the extent of a warranty assumed by CIB as well as fraudulent concealment of defects.
2. In the event of a slightly negligent breach of an obligation, CIB shall be liable insofar as the obligation is essential for the achievement of the purpose of the contract (cardinal obligation). The amount of liability is limited to the damage that is foreseeable and typical according to the nature of the transaction in question here.
3. Liability for loss of data is limited to the amount of effort required to restore such data if backup copies have been made. They are obliged to regularly carry out data backups in accordance with the state of the art.
4. CIB is not liable for any further reasons. In particular, CIB is not liable for initial defects (§ 536a para. 1 BGB), unless the requirements of paras. 1, 2 are met.
5. In the case of licenses provided free of charge, CIB is only liable for intent and gross negligence, for injuries to life, limb or health, as well as fraudulent concealment of defects.
6. The above limitation of liability also applies to the personal liability of CIB's employees, representatives and bodies.
§ 9. Indemnification
1. You will indemnify CIB, CIB's parent and subsidiary companies, affiliates, and directors from any and all claims, including claims for damages, against the other users or other third parties, including public authorities, against CIB for any violation of these Terms of Use; or your violation of any law or the false, fraudulent, malicious or misrepresentation of your identity.
2. The User shall bear all reasonable costs, including reasonable costs incurred for legal defense, incurred by CIB as a result of an infringement by the User of the rights of other Users or third parties. All other rights of CIB, in particular to extraordinary termination as well as claims for damages of CIB remain unaffected. The user has the right to prove that CIB has actually incurred lower costs.
3. The above obligations only apply to the extent that the user is responsible for the infringement in question, i.e. to the extent that he has committed it knowingly or intentionally or has disregarded the care required in traffic.
§ 10. Term, Automatic Renewal and Termination
1. If you gain access to a right to use the CIB pdf brewer ("License"), you will be granted a license to the applicable Product for a specified period of at least one (1) month ("License Term"). Unless otherwise agreed, the license term begins as soon as you have gained access to the respective product (e.g. via a software key). The duration of the initial license term is specified in the order process.
2. If neither party terminates the Agreement at least 14 days prior to the end of the then-current License Term, the License Term will be automatically renewed for another License Term at the time of renewal at the list price of the Product for the applicable License Term. With regard to the adjustment of prices, see also § 12 para. 2 of these Terms of Use.
The duration of the additional license term is the same as the duration of the initial license term and the following applies:
- the automatic renewal of the license term for at least one (1) month is binding.
- In the case of automatic renewal for a term of more than one (1) year, you have the right to terminate the Agreement with immediate effect and without giving any reason in text form (e.g. e-mail) after the end of this first year of the renewal period.
3. In addition, the license agreement can be terminated in writing by either party without observing a notice period for good cause. An important reason that entitles CIB to terminate the contract exists in particular if you violate CIB's rights of use by using the software beyond the extent permitted under this contract and failing to remedy the infringement within a reasonable period of time following a warning from CIB.
4. The cancellation must be made in text form, stating the license key.
§ 11. Obligation to Return Contract Software
1. Upon termination of the Software Rental Agreement, you must completely delete the downloads of the Contract Software and all copies thereof. You will confirm the deletions in writing to CIB after they have been carried out at its request.
2. You may not continue to use the Contract Software in any way after the termination of the Software Rental Agreement. CIB has the right to block license(s) after termination of the contract.
§ 12. Rent, Due Date and Default
1. The current prices stated on the CIB website apply. All prices are in euros and include VAT. Unless otherwise stated, the prices refer to the respective software products shown on the Internet pages, advertisements and catalogues in accordance with the corresponding description – subject to errors and printing or typing errors.
2. After the expiry of the first minimum term, CIB may adjust the license price in writing or in text form to compensate for personnel and other cost increases or cost reductions with a notice period of 3 months before it takes effect. In this case, you can cancel the contract within a period of 6 weeks from the announcement of the price increase in CIB Cash or in text form.
The adjustment may be carried out annually at equitable discretion after the expiry of the first minimum term if:
- the consumer price index for Germany published by the Federal Statistical Office has increased or decreased by more than 5 percentage points since the last price adjustment. The size of the increase is based on the increase in the consumer price index, or
- increase or decrease the costs relevant to the price calculation as a result of circumstances beyond CIB's control, in particular if the statutory non-wage labour costs increase; New legal, regulatory or technical requirements, new security regulations or new data protection requirements lead to increased or reduced costs of service provision.
3. The payment methods explicitly stated on the CIB Cash website or on the respective invoice for your purchase apply.
4. You will be in default without further explanation from CIB if you have not paid within 30 days of the due date and receipt of the invoice. If you are in arrears with the payment of CIB products, CIB may charge the statutory default interest on all outstanding amounts in accordance with the statutory provisions. The default interest for entrepreneurs is nine percentage points (9%) above the applicable base interest rate. In addition, in the event of a delay, CIB may withhold delivery of the CIB Product(s) together with appropriate updates and/or upgrades (as defined in the Terms).
5. A set-off by you is excluded, unless your counterclaim is undisputed or legally established.
§ 13. Additional provisions and information for consumers
1. Right of withdrawal for consumers in distance contracts
If you are a consumer as a customer (§ 13 BGB) and the software is licensed under exclusive
use of means of distance communication (e.g. by letter, e-mail or Internet), you have a right of revocation in accordance with the statutory provisions. For more information regarding your statutory right of withdrawal, please visit the following web link https://doxisafe.com/#/retrieve/withdrawalinstructionscibdigital
You are no longer entitled to a right of withdrawal if you have downloaded the software via the Internet or other means of electronic communication and have agreed to the provision of the software before the expiry of the withdrawal period, confirming your knowledge of the loss of the right of withdrawal.
2. The default interest rate is five percentage points above the base interest rate.
3. Further information for consumers can be found under CIB Cash Nutzungsbedingungen finden.
§ 14. Additional Provisions for Free Solutions for Severely Disabled People and Non-Profit Organizations
1. Severely disabled people can obtain a CIB pdf brewer business licence free of charge on request and upon presentation of a valid disabled person's pass. The free license is limited to one license per person.
2. Non-profit organizations can obtain a limited number of free CIB pdf brewer business licenses upon request and upon presentation of a certificate of non-profit status.
3. Technical support shall be free of charge for the authorization groups referred to in paragraphs 1 and 2. Section 6 (3) of this license agreement applies. These users are not entitled to any warranty rights.
4. CIB is free to terminate the offer of free licenses and support for authorization groups mentioned in paragraphs 1 and 2 at any time. The beneficiaries will be notified of the discontinuation of the free offer in good time by e-mail, in CIB cash or on the cib.de website.
5. On request, CIB must be presented with a current certificate of eligibility (severely disabled person's pass/certificate of non-profit status) once a year.
§ 15. Data protection
CIB stores the data stored in the user account and the data in connection with the ordering process (e.g. number of licenses, order date, etc.) and other data required for the initiation and processing of the contract in machine-readable form. Furthermore, usage data such as the language, the operating system, the anonymized IP address, the version of the CIB PDF brewer and the number of documents generated are collected. The legal basis is Art. 6 para. 1, sentence 1 lit. b GDPR.
With regard to the processing of personal data, we refer to the CIB Privacy Policy in the applicable version, which you can find on our websites (e.g. under https://www.cib.de/en/datenschutz/).
§ 16. Modification of the Terms of Use
CIB reserves the right to amend these Terms of Use and any additional terms that apply to a Product in the areas affected by changes in the law in order to ensure that they comply with the law or to reflect changes to the Products. CIB will post these revised Terms of Use on its website. Such updated Terms of Use will govern the relationship between you and CIB. You can view the current version of these terms and conditions and any changes at: https://doxisafe.com/#/retrieve/CIBpdfbrewertou
If you do not agree to any change to these Terms of Use, you may stop using the Products and may be entitled to a refund of the price you paid.
2. Users of the paid version of the CIB pdf brewer will be notified by e-mail, in CIB pdf brewer or via the website https://cash.cib.de/#/start/loesungsportal at least 30 calendar days before the planned entry into force of the change. If the User does not object within 30 days of receipt of the notification and continues to use the services after the expiry of the objection period, the changes shall be deemed to have been validly agreed upon upon expiry of the period. In the event of an objection, the contract will be continued under the previous conditions if possible. In the notification of changes, we will inform the user of his right to object and the consequences.
§ 17. Severability Clause
Should one or more provisions of these Terms of Use be or become invalid, the validity of the remaining provisions shall not be affected. In this case, corresponding conditions will be replaced by a clause corresponding to the purpose of the contract.
§ 18. Final Provisions
1. CIB may suspend or discontinue the provision of its Products to you if you fail to comply with the Terms of Use, Product Sheet, Documentation or any additional terms and conditions that may be agreed upon that form part of these Terms of Use, or if CIB investigates any suspected wrongdoing on your part or any wrongdoing for which you are responsible.
2. The Terms of Use do not create any rights for the benefit of third parties. If you do not comply with the Terms of Use and CIB does not take legal or extrajudicial action against you, this does not mean that CIB waives its rights.
3. These Terms of Use are governed by the laws of the Federal Republic of Germany to the exclusion of the Convention on Contracts for the International Sales of Goods (CISG). If you are a consumer habitually resident in the EU, the mandatory consumer protection regulations of your country of residence also apply.
4. The exclusive place of jurisdiction arising from or in connection with these provisions is Munich, Germany, if you are a merchant, a legal entity under public law or a special fund under public law.
5. If these Terms of Use are in a language other than German, these are translations. In the event of any conflict between these Terms of Use in English and the Terms of Use in any other language, the provisions in English shall take precedence over the other language versions and supersede them in the event of a conflict.
